Acuity Scheduling is medical scheduling software that is known for its simple pricing. The software has a license starting price of $14 per month on its yearly plan and a license starting price of $15 per month on its monthly plan. 

The medical scheduling software is rated 1/5 through our expert rating system, which means it is low-cost. However, it regards 1 as low-cost and 5 as a high-cost to understand our expert rating system. 

Do you know the best ways to budget for the Acuity Scheduling software? Then, we will look into how you can understand the total cost of ownership of this medical scheduling system. 

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Highlights

Are you in haste? Here is a summary of the budgeting tips for Acuity Scheduling: 

• Acuity Scheduling features a license starting price of $14 per month for its annual plan and $15 per month for its monthly plan. 
• The medical scheduling software has a low-cost rating of 1 because users don’t pay for setup. 
• There is a 6% to 10% discount on annual plans for practices that choose it. Also, if you need a custom quote for your practice, we are willing to help. 

What is the Real Acuity Scheduling Implementation Cost?

We would provide the one and vital cost tip to know how to calculate your practice total cost of ownership of Acuity Scheduling. Looking beyond the license cost of the medical scheduling software and evaluating other direct and indirect expenses you’re likely to incur vital for your practice budget. 

Below, we present the various costs expected to be encountered when using Acuity Scheduling. 

• Data Migration Cost – Needed if your practice isn’t just starting and existing patient data. 
• Integration Costs – Cost incurred for various system integrations you’ll need. 
• Training Cost – If you’d need to train your staff or providers, this cost should be considered.
• Third-Party License Cost – Cost incurred if you’ll need any of their premium third-party partners. 

Cost of Acuity Scheduling – Breakdown

This section will break down the actual expected costs of the Acuity Scheduling software to ensure you understand the cost and what it means for your practice. 

Cost of License

License cost is always the number one stop point when evaluating the cost of a medical scheduling system. The Acuity Scheduling has three different license pricing packages divided into monthly and annual subscription packages. 

The license plans of Acuity Scheduling is as follows: 

• Emerging Plan: $15 per month for the monthly license and $14 per month for the annual plan.  
• Growing Plan: $25 per month for the monthly plan and $23 per month for the annual plan.
• Powerhouse Plan: $50 per month for the monthly plan and $45 per month for the annual plan. 

Note: These pricing plans have various limits assigned to them, and your TCO should consider these limits before choosing one. 

Data Migration Cost 

Your patient practice data migration is another cost that should be considered when you’re evaluating the TCO of Acuity Scheduling. Unfortunately, this cost or service wasn’t mentioned by the medical scheduling software on their official website, but that doesn’t mean that practice data transfer doesn’t exist. 

If your clinic is a small practice with about 1 to 5 doctors requiring to transfer about 1,000 patient data records, the average cost to pay for this is $500.  

Integration Costs 

Acuity Scheduling indeed said that there is no fee for setup, but there is a possibility that your practice would incur integration costs. However, many systems can be integrated with Acuity Scheduling, ensuring practice system customization. In addition, some of these systems can be integrated later by a developer when your practice is already running on the software. 

This service usually attracts its costs, and this is recommended to be budgeted in your TCO. For example, if your clinic is small-sized and you think you’d need about 1 to 2 system integration, you should budget about $2,500.  

Training Cost 

Training is one of the most significant costs that need to be considered when choosing any medical scheduling software, and Acuity Scheduling is no different. In addition, Acuity Scheduling provides occasional scheduled webinars and videos to help onboard their clients on the use of the medical system. 

However, the provided videos might not provide adequate training for your team, and there might be no webinar insight; that is where you incur the cost for training sessions. For 1-2 team training sessions on the use of Acuity Scheduling, you should budget about $500. 

Third-Party License Cost  

As previously mentioned, many third-party systems are integrated with Acuity Scheduling to ensure that the system provides the needed medical scheduling features every practice would need. While integrating some of these systems might be free or cost, they have a separate license cost.   

Some of these external systems include Quickbooks, MailChimp, GotoMeeting, and other apps. These external systems have license prices starting from $0 to $300 per month.  

Acuity Scheduling Total Cost of Ownership Examples

To help improve your knowledge on the total cost of ownership of Acuity Scheduling, we provide you with sample calculations that you can customize and apply for your practice.

• New or Starting Clinics: If your practice is a new clinic with 1 medical practitioner, it wouldn’t need complex system processes, and that would mean it will incur a TCO of $14 per month per anum (Emerging plan) + $500 if you would need to transfer any data 1k data record + $2,500 if you’d need to integrate 1-2 systems + $500 if you’d need 1-2 training sessions + $0 to $300 third-party license fee depending on your choice systems. 
• Growing Clinics: If your practice is a growing clinic with about 6 medical practitioners, it would need standard system processes, and that would mean it will incur a TCO of $23 per month per anum (Growing plan) + $2500 if you would need to transfer any data 10k data records + $5000 if you’d need to integrate 3-5 systems + $1500 if you’d need 3-4 training sessions + $0 to $300 third-party license fee depending on your choice systems. 
• Big Clinics or Hospitals: If your practice is a big clinic with about 25+ medical practitioners, it would need full system processes, and that would mean it will incur a TCO of $45 per month per anum (Powerhouse plan) + $10,00 if you would need to transfer any data 100k data records + $10,000 if you’d need to complete system integration + $2500 if you’d need 5-7 training sessions + $0 to $300 third-party license fee depending on your choice systems. 

Acuity Scheduling Vs. Alternatives

Acuity Scheduling license cost is regarded as one of the low-cost medical scheduling software licenses in the industry compared to some of its close competitions. 

We researched and came up with the list of Acuity Scheduling closest competition, and that is QLess which has a license starting price of $60 per user per month, SuperSaaS which has a license starting price of $8 per month, TimeTap which has a license starting price of $25.95 per month and MyAppointments which has a license starting price of $29 per month. 

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Acuity Scheduling FAQ

What’s Next?

Acuity Scheduling is regarded as a low-cost software by a team of experts who have researched its cost. The tips we provided in our cost review of this medical system should help you understand an estimated expected Acuity Scheduling cost for your practice. 

However, if you didn’t understand completely or need help getting a custom quote for your clinic, we are happy to help through our expert partners. So don’t hesitate to contact us!