TherapyNotes is a versatile electronic health record system for behavioral clinics. The software has a license price starting from $49 per month per user. 

The EHR software is famous among behavioral clinics and it has an expert cost rating of  ⅕ which indicates that it is a low-cost EHR software for behavioral clinics.

We will break down below how we came to this conclusion and what it means for your practice if you aim to use TherapyNotes.

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Highlights

We understand that you might not have enough time to read the content completely, that is why we summarized the highlight below:

• TherapyNotes has a license starting price of $49 per user per month for private behavioral clinics.
• The EHR software 3 license pricing packages for private clinics.
• The EHR software is cost-rated ⅕ meaning that it is considered as a low-cost software. 
• TherapyNotes doesn’t have any discount currently for clients, but we can help you with a custom cost quote for your clinic if you contact us today. 

What is the Real TherapyNotes Implementation Cost?

We’ve mentioned our expert cost rate of TherapyNotes, and we will discuss how we came to this conclusion. Here are the various expected costs when using TherapyNotes: 

• Training Cost: Cost for training sessions for clinicians. 
• Electronic Billing Cost: for ERA, electronic, and eligibility requests.
• Appointment Reminder Cost: Cost for call or text notifications reminders.
• Credit Card Processing Cost: Cost for processing credit card transactions for your practice.
• Third-party Add-ons: Cost for using third-party add-ons like medical billing services.

Cost of TherapyNotes – Breakdown

We’ve outlined the costs expected of the TheraNest electronic health records, and we will break down these costs in detail to help you understand what you might be paying for.

License Costs

TherapyNote has complex pricing plans aimed at catering for various types of clients. 

The software company has pricing packages for private practices, Non-profit practices, and Education needs. 

The TherapyNotes Education package includes in a classroom (free) and Mental health Training plans which have a custom cost.

The TherapyNotes Non-profit packages include a volunteer plan (free) and a Non-profit (501c3) plan that is priced at $25 per month for the first clinician, then additional clinicians are charged at $25 per month, while additional interns are charged at $20 per month.

Finally, TherapyNotes has 3 license packages for private practices which would be our content focus. The EHR has a private license plan starting from $49 per month per user for the solo plan, $59 per month for the first clinician, additional clinicians attract $30 per month per clinician, and also extra $20 per intern per month. TherapyNotes private practice plans also have an Enterprise package for their clients and its pricing is the same as the Group plan pricing (but has a dedicated account manager). 

Training Cost

Training cost is always associated with much electronic health record software and TherapyNotes isn’t different. 

The software company did not provide cost information for training clients on how to use the software, but we advise to budget about $500 for 1-2 training sessions. This cost is the standard industry cost for such a service. 

Electronic Billing Cost

TherapyNotes features electronic billings cost based on the needs of the client. The pricing of these features is established. The cost for ERA claims is $0.14 per claim, $0.14 per electronic claim, and $0.14 per eligibility request. 

Appointment Reminder Cost

This is another optional feature that comes with a cost for practices that want to use the feature. The cost for appointment reminders is $0.14 per call or text. However, they offer a free email reminder service.

Credit Card Processing Cost

The cost for processing credit card transactions for your practice is almost hard to ignore because it is very essential for every practice. 

The TherapyNotes cost for credit card processing is 2.7% + $0.10 per transaction.

Third-party Add-ons

TherapyNotes partners with some medical billing services to help clinics manage their practice billing. However, this comes at a cost. The cost for using third-party add-ons like medical billing services isn’t made public by TherapyNotes as at the time of this content.

Note: TherapyNote offers free data migration, a custom client portal, unlimited file storage, and premium phone support on all their plans. This helped make it a low-cost electronic health record software. 

TherapyNotes Total Cost of Ownership Examples

The total cost of owning TherapyNotes has been explained above, but we understand that some readers might still find it hard to calculate their expected total cost for this software—especially new solo clinicians. Below we provide a sample TheraNote TCO calculation:

• Small Clinic or Solo Clinician: If your clinic is just starting or you’re a solo clinician, you shouldn’t have a need for complex software needs. Your practice is expected to have a TCO that consists of $49 per user per month for the license cost + $500 for 1 or 2 training sessions if you might need it + $0.14 each for their electronic billing costs (ERA, electronic claims, and eligibility request) + $0.14 per call or text appointment reminders + 2.7% plus $0.10 credit card processing cost.
• Medium-Sized or a Group of Clinicians: If your clinic is medium-sized (about 5-10 clinicians and 2 interns), your clinic should have a need for standard software needs. Your practice is expected to have a TCO that consists of $369 license cost ($59 per user per month for the first clinician + $270 for additional 9 clinicians ($30 x 9) + $40 for 2 interns) + $1500 for 3 or 4 training sessions if you might need it + $0.14 each for their electronic billing costs (ERA, electronic claims and eligibility request) + $0.14 per call or text appointment reminders + 2.7% plus $0.10 credit card processing cost.
• Enterprise Clinics or Hospitals: If your clinic is a hospital or an enterprise (about 50+ clinicians and 10 interns), your clinic should have a need for full software needs. Your practice is expected to have a TCO that consists of $1,729 license cost ($59 per user per month for the first clinician + $1,470 for additional 49 clinicians ($30 x 49) + $200 for 10 interns) + $2500 for 5 or 7 training sessions if you might need it + $0.14 each for their electronic billing costs (ERA, electronic claims and eligibility request) + $0.14 per call or text appointment reminders + 2.7% plus $0.10 credit card processing cost.

TherapyNotes  Vs. Alternatives

TherapyNotes is regarded by experts in the industry as a low-cost software when compared against its alternatives. When compared with its alternatives, TherapyNotes have a license starting price of $49 per month per user while TheraNest has a license starting price of $30 per month, TherapyAppoint has a license starting price of $10 per month, therapyBoss has a license price of $59 per license and TherapySource has a license price of $61.95 per month.

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TherapyNotes FAQ

What’s Next?

TherapyNotes has been established as a famous low-cost EHR software that is designed for behavioral clinics. The costs for owning this software for your practice might be different from what we calculated above. If you need a custom TherapyNotes quote for your clinic, please contact us. We have partnerships with the best industry experts to help you with this task.