ClinicSource Therapy Practice Management is a cloud-based practice management software with a simple license pricing of $69.95 per user per month for the base user and $34.95 per additional full-time user monthly.
The cloud-based practice management software has a 1.6 (low cost) rating when evaluated using our EHR software price rating system. For your clarity on our price rating system, 1 is low cost, 2.5 is the average cost, and 5 is high cost.
Below we will go through what makes this software has a low-cost price rating of 1.6.
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Here is a summary of our price research:
- ClinicSource Therapy Practice Management has a simple license price of $69.95 per user per month and $34.95 for additional full-time users per month.
- ClinicSource has a 1.6 (low cost) price rating because it offers a free setup fee and nightly backups.
- The software company offers no discount at the time of this content.
What is the Real ClinicSource Therapy Practice Management Implementation Cost?
The ClinicSource Therapy Practice Management actual implementation cost can be attributed to the total cost acquired while using this EHR software for your clinic. There are extra costs incurred when your Practice decides to use this software other than the license fee.
In general, extra costs apart from license fees are to be calculated if you need EHR software. But these costs can vary from software to software, and below we will discuss the costs that can be incurred by using the ClinicSource Therapy Practice Management software.
- Data Migration Cost — Cost of migrating your previous clinic records, especially if you’re not just starting your clinic newly.
- Vendor Support Costs — Cost for a 30 mins phone support.
- Customization Costs — Cost for extra 1 GB storage, extra billing locations cost.
- Training Costs — Costs of additional training sessions for staff.
Cost of ClinicSource – Breakdown
Below is a breakdown of the aforementioned expected ClinicSource costs:
Cost of License
License costs are a must for almost all EHR software systems in the market. ClinicSource has a license price of $69.95 per user per month and $34.95 for additional full-time users per month or $11.95 users per month (for non-providers).
Other Extra Costs
There are other extra costs which are associated with owning this software, and they are mentioned below:
- Appointment Reminder Service = 8¢/txt
- Appointment Reminder Service = 16¢/call
Data Migration Cost
This cost is associated with almost all practice management software in the market today, and ClinicSource isn’t an exception. New clinics or healthcare organizations do not have to worry about this cost, of course, but small to large clinics would need to worry about this cost. A large clinic that wants to move about 100k data records should budget about $10,000 for this task.
Vendor Support Costs
Even though this fee is vital, it is rarely charged by most EHR software companies. However, since each EHR software company is unique with its offerings and client approach, some charge for providing premium support to their clients, and ClinicSource is one company that charges its clients for client support.
The company has a charge for a 30 mins premium telephone support at $39.95, and you should include this charge in your total cost of estimation calculation.
Customization Cost
Even though ClinicSource doesn’t charge a setup fee, there are system customization costs that can be incurred if you decide to use this software, and we explain these costs below:
Billing Locations Cost
This is a feature added cost associated with using the ClinicSource practice management software. This cost is helpful for clinics that have various practice locations operating different billing accounts. This additional cost isn’t popular in the EHR industry, but the ClinicSource company charges it, and each extra billing location cost is set to $34.95 per month.
Extra Storage Costs
This cost is another rare, occurring cost associated with owning the ClinicSource practice management software. The extra storage cost is needed because the ClinicSource software allows users to upload and attach files to a patient’s treatment, evaluations, and other related patient data. These records can be informed of electronic documents and can be retrieved at a later date.
ClinicSource assigns a specific total attached document storage to their clients. When you exceed your Practice allocated storage, you can request additional 1-gigabyte attachment storage, and this is charged at $10.45 per month.
Training Costs
The staff training cost is always vital to consider when calculating your total cost of ownership for a practice management software. ClinicSource provides 2 hours of initial staff training sessions included in their plan, but if you’d need more training sessions for your practice doctors, then there is a cost for it.
ClinicSource didn’t provide specific official pricing for training sessions for team staff, but large clinics that need 10+ training sessions should budget about $5000 for this need.
ClinicSource Total Cost of Ownership Examples
We’ve mentioned the costs associated with using the ClinicSource EHR software. Below we will calculate examples of TCO calculations to help you in your decision-making.
- Small Sized Practice: If a small clinic with 1-5 practicing doctors want to use ClinicSource, they’re expected to have a TCO that includes the license cost of 5 doctors, which is $69.95 per month (1 user base package) + $139.80 ($34.95 per additional doctor charged per month x 4 doctors) + $0.8 per appointment reminder text + $0.16 per appointment reminder call + 1k small data migration cost of $500 + $39.95 per 30 mins vendor support cost + $34.95 cost for extra billing location if you’ll need it + $10.45 per month additional 1-gigabyte attachment storage in case you might need it + $500 for 1-2 staff training sessions if you need it.
- Medium Sized Practice: If a medium-sized clinic with 5-10 practicing doctors want to use ClinicSource, they’re expected to have a TCO that includes the license cost of 10 doctors, which is $69.95 per month (1 user base package) + $314.55 ($34.95 per additional doctor charged per month x 9 doctors) + $0.8 per appointment reminder text + $0.16 per appointment reminder call + 10k data records migration cost of $2500 + $39.95 per 30 mins vendor support cost + $34.95 cost for extra billing location if you’ll need it + $10.45 per month additional 1-gigabyte attachment storage in case you might need it + $1500 for 3-4 staff training sessions if you need it.
- Large Sized Practice: If a large-sized clinic with 50+ practicing doctors want to use ClinicSource, they’re expected to have a TCO that includes the license cost of 50 doctors, which is $69.95 per month (1 user base package) + $1,712.55 ($34.95 per additional doctor charged per month x 49 doctors) + $0.8 per appointment reminder text + $0.16 per appointment reminder call + 100k data records migration cost of $10,000 + $39.95 per 30 mins vendor support cost + $34.95 cost for extra billing location if you’ll need it + $10.45 per month additional 1-gigabyte attachment storage in case you might need it + $5000 for 10+ staff training sessions if you need it.
From the total cost of ownership (TCO) calculated examples elaborated above, it can be deduced that the ClinicSource practice management software can be used by small, large, and medium-sized healthcare organizations.
ClinicSource Vs. Alternatives
Our price research for ClinicSource shows that this EHR software is considered cheap when compared with its alternatives. While ClinicSource has a license pricing of $69.95 per month, some of its top alternatives like NextGen has a license price of 549 per provider per month, WebPT has a license starting price of $3 per provider, Practice has a starting license price of $149 per provider per month, AdvancedMD has a license starting price of $729 per provider, and ViSolve has a starting license price of $99 per user per month.
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