Mindbody is medical scheduling and billing software that features a license price that starts from $159 per month. The medical scheduling and billing software is regarded by experts as a high-cost medical system through its 4 over 5 cost rating. 

The cost-rating system which our experts and partners use to grade the cost of the medical software considers 1 as low-cost and 5 as high-cost after performing in-depth cost research and analysis of the software. 

To help you with your total cost of ownership (TCO) calculation of Mindbody, we present below the results of this software cost analysis which would help you decide if you’re well-budgeted to use this system.  

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Highlights

We present the highlights of the Mindbody cost research in case you’re in haste. 

• Mindbody has a license starting price at $159 per month.
• The medical system has 4 pricing plans for their clients.
• Mindbody is cost-rated ⅘, which indicates high cost.
• There isn’t any available discount present at this time for the software, but we can help you with a custom quote for your practice. Don’t hesitate to contact us!

What is the Real Mindbody Implementation Cost?

Mindbody is a versatile medical scheduling and billing software that various practices can implement. Its license price isn’t the only cost you need to pay for this software, and below, we are presenting the costs you should expect when choosing Mindbody. 

• Setup Cost: Cost for customization and integrating your practice mode of work on Mindbody through your hired staff or Mindbody professional services. 
• Training Cost: Cost for training your staff on how Mindbodywork for your practice. 
• Internal System Add-ons License Cost: License cost for using internal add-on features like virtual wellness platform, FitMetrix fitness tracking, Branded mobile app. 
• External System Add-ons License Cost: License cost for using external systems like ClassPass, Listen360, Gympass, Groupon, Rig, etc.
• API Cost: Cost for using Mindbody API.  

Cost of Mindbody – Breakdown

All the costs mentioned above were the aspects in which our experts noted that clinics willing to use Mindbody for their practice might need to pay during integration or software usage. 

Below, we will explain these costs, which would help you decide whether you’d need the mentioned features. 

Cost of License

License cost is a crucial TCO determining factor. License costs are almost unavoidable, and Mindbody isn’t any different. 

Mindbody features 4 license packages for their clients, and they’re the Starter Plan which is priced at $159 per month, the Accelerate plan, which is priced at $329 per month, the Ultimate plan, which is priced at $419 per month, and finally the Ultimate Plus plan which is priced at $699 per month. 

Setup Cost 

The customization of Mindbody can explain Mindbody setup to suit your practice need by integrating custom systems. You might decide to hire an external party or an in-house employee for this task. You can also decide to use the Mindbody professional services to get this done. 

Whichever you choose, you need to budget for this cost. The average industry price for customization and integration of 1-2 systems is about $2500, and if that’s what you should budget for a starting or small practice. 

Training Cost

The training cost is encountered when using Mindbody’s medical scheduling and billing system for practices. However, if you choose to go with the Mindbody professional service for your software setup, this comes at a free cost. 

Nevertheless, if you prefer not to use their service but need training on the software for you or your team, you might need to budget about $500 for 1 or 2 training sessions. 

Internal System Add-ons License Cost

Mindbody comes with exciting features, which makes them a favorite among medical practices that are using them. However, to use some of these internal add-ons, you’ll need to pay for them. 

There are license costs for using internal add-on features like the Virtual Wellness Platform, which is priced at $49 per month to $99 per month for live workout classes, FitMetrix fitness tracking (price not publicly known), Branded mobile app (available with Ultimate plans, but price not publicly known). 

External System Add-ons License Cost 

Mindbody also partners with external systems, which tend to provide needed services to clients, and these external or third-party systems are paid. Checking the Mindbody partners page, the price of these external systems like ClassPass, Listen360, Gympass, Groupon, Rig, etc., aren’t public, but it is expected that they might cost from $20 to $100 per month. 

API Cost

API cost is rarely encountered in the medical billing industry. However, if you think your practice might need the Mindbody API for whatever reason, you have to budget for it. 

The following are the official monthly cost for Mindbody API:

• $11.00 per integration, per location
• 1,000 calls per day, per location
• 1/3¢ for each additional call

Consumer Bookings:

• $1.20 Per Class Booking
• $2.40 Per Appointment Booking
• $0 Per Virtual Booking (Live Streaming and Video on Demand)

Mindbody Total Cost of Ownership Examples

We’ve briefly explained the costs you might have to pay if you’re using Mindbody for your practice. 

We will now provide a sample Mindbody total cost of ownership calculation for various practices of a small, medium, and large size.

• Small or New Practice: Small or new practices with about 1 to 5 providers that might need minimal Mindbody processes will have a TCO calculation like this: $159 per month for the Starter Plan license cost + 1 or 2 systems setup cost of $2,500 + $500 for 1 or 2 training sessions + Internal Add-ons license cost you might need (e.g., $49 or $99 per month for Virtual Wellness Platform) + About $20 to $100 monthly external add-ons license cost + $15 monthly for Mindbody API cost if you’ll need it. 
• Growing Practice: Growing practices with about 6 to 10 providers that might need standard Mindbody processes will have a TCO calculation like this: $329 per month for the Accelerator Plan license cost + 3 or 5 systems setup cost of $5,000 + $1500 for about 4 training sessions + Internal Add-ons license cost you might need (e.g., $49 or $99 per month for Virtual Wellness Platform) + About $20 to $100 monthly external add-ons license cost + $20 monthly per location for Mindbody API cost if you’ll need it. 
• Large Practices: Large practices with about 50+ providers that might need complete Mindbody processes will have a TCO calculation like this: $419 per month (Ultimate plan) or $699 ( Ultimate plan+)  for license cost + total systems setup cost of $10,000 + $2500 for 5 or 7 training sessions + Internal Add-ons license cost you might need (e.g., $49 or $99 per month for Virtual Wellness Platform) + About $20 to $100 monthly external add-ons license cost + $30 monthly per location for Mindbody API cost if you’ll need it. 

Mindbody Vs. Alternatives

Mindbody is rated high-cost when compared against its closest medical scheduling and billing alternatives. Its closest alternatives like Service have a license pricing starting at $795 per license, and Full has a license price starting at $29.95 per user per month. HotSchedules has a license starting price at $49 BookedIN has a license pricing starting at $20 per month.  

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Mindbody FAQ

What’s Next?

Mindbody is regarded as an excellent medical scheduling and billing system, but without knowing its costs, you might be making a wrong decision based on your budget. We hope that our content provides answers to questions that you might have about the cost of this software. 

If you need custom quote suitable for your practice, don’t hesitate to contact us to help you with it. Our partnership with top industry experts helps solve this problem for practices with this need.