Vagaro is a versatile cloud-based scheduling software for various practice uses. The software has a license pricing that starts from $25 per month.
The medical scheduling software is regarded as an average cost system by experts using an expert rating system. Vagaro is rated 2.6 over 5, which indicates that it is an average cost clinical system.
To throw more light on the expert cost rating system, medical systems rated 1 are low cost while those rated 5 are high-cost. However, how did we conclude that this medical system is not expensive but an average cost system? We provide our insights below.
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Highlights
If you are in haste and cannot read this Vagaro cost research completely, we provide you with highlights of the content.
- Vagaro has a starting license pricing of $25 per month.
- The versatile scheduling software is rated 2.6 (average-cost) because there are no setup fees charged.
- There is no available discount for Vagaro currently, but we can get a custom quote for your practice through our expert partners. Please don’t waste time contacting us to help.
What is the Real Vagaro Implementation Cost?
Using Vagaro for your practice might sound like a good decision, but that decision would be complemented if you knew the costs you should encounter when using the software.
The total cost of ownership (TCO) for Vagaro is beyond the license costs, and below we will list these expected costs.
- Hardware Costs – Direct and Indirect hardware costs that you might encounter like special printers, computers, software, etc.
- Integration Cost – Cost encountered for integrating internal or external system features.
- Training Cost – Cost of training your clinic team to run the Vagaro software for your practice.
- Data Migration Cost – Cost for transferring your clinic data from excel or legacy systems.
- Third-Party Add-ons License Cost – Cost encounter if you want to use third-party apps or software like Gusto, QuickBooks, Zoom, etc.
- Vagaro Customer Tracking Cost – Cost for extra Vagaro cloud drive space & SOAP forms.
- Add-ons & Internal Integration Cost – Cost incurred for using features like check-in app,
- Vagaro Notification & Marketing Features Cost – SMS, Automated email marketing, Get featured, Text marketing, Shopping cart, etc.
Cost of Vagaro – Breakdown
We’ve mentioned many of the costs that should be expected when using Vagaro as your medical practice scheduling software. However, below we will break down these costs to understand what it means for your practice.
Cost of License
License cost is always expected of every premium medical scheduling software. Vagaro has a unique and straightforward license pricing model. The medical scheduling has a license cost starting at $25 per month for practices with one provider, $35 for practices with two providers, $45 for practices with three providers, $55 for practices with four providers, $65 for practices with five providers, $75 for practices with six providers, and $85 per month for practices with 7+ providers.
Hardware Costs
Even though Vagaro is a cloud-based medical scheduling software, there are some direct and indirect hardware costs you should expect with it. For example, Vagaro is best used with Star TSP100 printers, and there is a Vagaro barcode scanner. Also, there is an EMV reader and a wireless printer needed.
Other costs can be buying new laptops or Tablet computers if your current device screen can’t display the Vagaro screens correctly. It is best to budget about $10,000 for hardware costs if you think your practice might be incurring this cost.
Integration Cost
Vagaro features many interesting internal and external apps which might need developer support to integrate. Some of these integrations can be Gusto, Quickbooks, Zoom, In-App customization, Google, and Apple developer integrations.
If your practice has about six doctors, it can be classified as a medium-sized practice and might need standard system integrations. For about 3-5 system integrations, you should budget about $5000.
Training Cost
Vagaro is an easy-to-use medical scheduling system, but it is essential to have a few training sessions to help onboard your team or a new team, as with every scheduling system. Vagaro didn’t mention any cost associated with the service on their platform, but you can budget about $1500 for 3-4 training sessions.
Data Migration Cost
This cost is expected, especially if your practice is an already existing clinic moving from a previous medical scheduling system to Vagaro. If you’d need to move your clinic data records from an excel sheet or legacy system, you’d need to pay for this service.
Transferring about 10,000 clinic data records would cost about $2500, and this is the amount to be budgeted.
Third-Party Add-ons License Cost
As has been mentioned before, Vagaro has many third-party add-ons that can be integrated to make it suitable for various practices. These third-party add-ons are unique apps that can be used to suit multiple unique clinic system processes. Some third-party systems are Gusto, QuickBooks, Zoom, etc., and they have license costs that start from $6 per provider per month to $300 per month.
Vagaro Customer Tracking Cost
Vagaro provides cloud storage that allows users to store files in the cloud for easy access from any location and also helps to restore files that might have been deleted by mistake. The cost of activating this feature starts from $10 per month for 5GB storage space, $20 for 10GB, $30 for 50GB, $50 for 100GB space.
Also, for using the Vagaro forms for your clients, you’ll need to pay $10 per month, and this is charged separately from the license cost.
Add-ons & Internal Integration Cost
Various internal add-ons might be vital for your practice, and these costs should be considered as well. Internal add-ons like the Check-In app feature have an activating price of $10 per month and if you will need it, you should budget for it.
Vagaro Notification & Marketing Features Cost
Vagaro has various notifications and marketing features that help to improve patient engagement and enhance practice sales. There is third-party pricing attached to their SMS feature and their marketing features come with various pricing which starts from $10 per month. Some of these Vagaro components are SMS, Automated email marketing, Get featured, Text marketing, Shopping cart, etc.
Vagaro Total Cost of Ownership Examples
If the information we have provided about the cost of this software is still confusing you, below we provide sample calculations of TCO for clinics of various sizes.
- New Medical Practices: New medical practices with about 4 providers should need minimal system integration as they are still starting. These clinics would have a Vagaro TCO calculation of $55 per month + $10,000 hardware cost you might need + $2,500 for 1 or 2 integration cost + $500 for 1 or 2 training sessions + $500 for about 1,000 clinic data transfer + Third-party add-ons you might need, costing from $6 to $300 + $20 per month for 10GB Vagaro drive space + $10 per month for Forms + Internal add-ons cost starting from $10 per month + Vagaro notification and marketing features cost you will need, starting from $10 per month.
- Growing Medical Practice: Growing medical practices with about 6 providers should need standard system integration as they are a growing practice. These clinics would have a Vagaro TCO calculation of $75 per month + $10,000 hardware cost you might need + $5,000 for 3 or 5 integration cost + $1500 for 3 or 4 training sessions + $2500 for about 10,000 clinic data transfer + Third-party add-ons you might need, costing from $6 to $300 + $30 per month for 50GB Vagaro drive space + $10 per month for Forms + Internal add-ons cost starting from $10 per month + Vagaro notification and marketing features cost you will need, starting from $10 per month.
- Big Practices: Big medical practices with about 7+ providers should need full system integration as they are a big practice. These clinics would have a Vagaro TCO calculation of $85 per month + $10,000 hardware cost you might need + $10,000 for full integration cost + $2500 for about 7 training sessions + $2500 for about 10,000 clinic data transfer + Third-party add-ons you might need, costing from $6 to $300 + $50 per month for 100GB Vagaro drive space + $10 per month for Forms + Internal add-ons cost starting from $10 per month + Vagaro notification and marketing features cost you will need, starting from $10 per month.
Vagaro Vs. Alternatives
Vagaro is considered an average cost healthcare scheduling software when compared with it’s alternatives. The medical system has a license price that starts from $25 per month, and checking it’s alternatives, we can see Salon has a license starting price of $175 per month, Insight has a license pricing starting at $35 per month, Phorest has a license starting price at $79 per month, and finally Booksy has a license starting price of $25 per month.
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